For contractors

How you join

One route in, whether you found us or an agent asked you to join. There is no approval queue and no vetting panel: Fire Passport lists contractors and approves no one, because the agent engaging you is the one who decides what credentials they require.

1. Sign in to Fire Passport. Your listing belongs to your account, so it is yours to edit and yours to withdraw.
2. Fill in your profile. Trading name, trades you cover, the postcode you work from and how far you travel, public liability insurer and expiry, VAT position, and a short description in your own words.
3. Accept the code of conduct. Work competently and to the relevant standard, hold the insurance and credentials you declare, keep the profile current, and never ask a client for payment in advance of the work.
4. Pay the £1 registration. One credit, once. It is not a revenue line — it is there so the Library is made of real contractors rather than automated sign-ups, and so an agent searching it reaches somebody who answers the phone.
5. You are listed. Agents searching by trade and distance can find you, invite you to tender, and engage you directly.

Invited by an agent you already work for

A Responsible Person can invite the contractors they already use. You join by exactly the same route, with the same profile and the same code of conduct — and the registration credit is returned to you once you are signed up, so an invitation costs you nothing. One directory, one standard, no side door.

Logging periodic inspections

The reason an agent wants you in here is that the building's log is the evidence of its compliance, and the person who did the work is the person who should be recording it.

Tenders — and why nobody sees your price early

Tendering here is single-stage selective, and the procedure is published in the app in full, free, on every tender — because the code everybody means, the NJCC’s, was withdrawn in 1996 along with the committee that wrote it, and its successors are sold rather than published. You should not have to buy a book to read the rules you are being held to. Ours is drawn from the JCT Practice Note: Tendering 2024, the withdrawn NJCC code, the CIB code of 1997 and the English case law on private tendering, and it names all of them. The parts that change what software must do are built into the system rather than promised in a policy document. Here is the whole sequence.

1. You are invited by name. Selective tendering, not an open advert — a shortlist the issuer has chosen, so you are pricing against a known number of firms rather than the internet.
2. Everything you need is stated before you price. The invitation carries the written instruction, the specification, what you are pricing against (lump sum, bill of quantities, schedule of rates and so on), the exact date and time returns are due, how long your price must stay open for acceptance, and what happens if there is an error in your priced documents. There is one method and it never varies: you are told the details and you either stand by your tender as submitted or withdraw it. Nothing is corrected, by you or by them — which also means nobody can “find” an error after seeing where they stood.
3. You price the schedule, and you state three things. Where the issuer has published a schedule of items you price it line by line, and every item is to be priced — an item left unpriced is deemed to be included elsewhere in your tender, with no additional payment for it. Alongside the price you state the contract period (how long the works take) and the lead time (how long before you can start). All three are quoted back to every tenderer when the result is announced.
4. You get one reminder, 48 hours out. If you have not lodged a tender and the window is about to close, the system emails you once — automatically, and recorded against the tender. Nothing can be lodged after the deadline, so the reminder is the last chance to price it. If you have decided not to tender, saying so helps the issuer.
5. Your return is sealed the moment it arrives. Until the return deadline passes, the only person who can read your price is you. Not the agent, not the consultant, not the Responsible Person. That is enforced by a rule in the database itself, not by the app being polite about it — which matters, because an app can be worked around and a database rule cannot.
6. The issuer sees a count, and nothing else. Before the deadline they can find out how many returns are in. Not whose, not what. Without that they would see zero and conclude nobody had tendered.
7. The deadline cannot be brought forward. The release refuses to run before the time the issuer themselves set. There is no early peek, for anyone, including them.
8. Everything opens at once. After the clock, every return is released simultaneously and sent in the same moment to the issuer, the Responsible Person and anyone else on the list. No return is read before another.
9. Every step leaves a receipt. Each invitation, the 48-hour reminder, the declaration of publication, each release and each result letter is recorded with the address it went to and the time it went. If it is ever disputed who was invited, or when returns were opened, the answer is a record rather than a recollection.
10. The code is stamped on your tender. The edition of the practice note being followed is written onto the tender when it is issued, so a later edition cannot quietly rewrite what your tender said it was run under.
11. Your prices are checked, and you are asked rather than judged. After the returns open the issuer sees whether each tenderer’s own arithmetic adds up, whether any item sits more than 15% from the mean of the prices received for it, and what was left unpriced. These are questions to put to you, not conclusions about you — an item well above the others is as likely to mean everyone else underpriced something difficult.
12. An error is yours to stand by or walk away from. If the issuer finds a mistake in your priced documents you are given the details and you either confirm your tender as submitted or withdraw it. Confirm and you are bound by it, error and all. Withdraw and your deposit is refunded. Nothing is corrected either way — which is also what stops anyone else moving their price after seeing where they stood.
13. The window closes, and everybody is told. At the deadline a notice goes to the issuer and the Responsible Person confirming the window is shut and how many tenders came in — no prices, just the count. If fewer than two arrived the tender is void: one price is not a competition, and it is not presented as one. Otherwise a second email follows with the returns, the analysis and a recommendation.
14. Or they reject the lot, and you still hear. After the return date an issuer can reject every tender. If they do, you are told that your tender was rejected and that no contract will be awarded, and your deposit comes back in full. They pay a £5 abort fee for doing it once two or more tenders were in — you priced the work at your own cost, and walking away from everyone afterwards should cost them something too.
15. And if it is called off early, you hear that too. A tender cancelled before the return date is not a rejection — nothing has been opened, and most of the list will still be pricing. Everyone invited is emailed to stop work, and any deposit already lodged comes straight back. No fee applies to the issuer for that: nobody had seen a price.
16. You are told the result, and what it went for. When a tender is accepted every tenderer hears the same day. If it was not you, you are told the sum the work was accepted in, the contract period and the lead time — so you know whether your pricing is competitive rather than guessing.

Lodging a tender takes a £20 deposit, and it comes straight back if you do not win. It is refunded in full to every unsuccessful tenderer the moment a tender is accepted, and to anyone who withdraws before the return date; only the winner’s deposit is retained. It exists so that the list you are pricing against is made of contractors who mean it. Revising your price before the deadline costs nothing further.

Documents you upload with a tender — a priced bill, a method statement, a certificate — are held for three months from the day the returns are released, and are then deleted. The release email carries them all in one zip so the people who need them keep their own copy. Your price and the fact that you tendered stay in the record; the files do not.

The full procedure — the list, the timetable, the seal, errors, assessment, the result, the deposit and how long documents are kept — is published in the app, free and in full, on every tender page. A procedure only one side can read is not one the other side agreed to.

What it costs

Blaze Squad Ltd is not VAT registered, so no VAT is added to any of these. We take nothing from the work you win — what you agree with the client is what you are paid.